Proposed Bylaws Amendments for 2019

Proposal #1
Article III: Membership, Sections 1A-B

Current Wording:

A. Regular membership shall be limited to individuals who affiliate with the Republican Party, who have paid current minimum dues and who support the purposes of the Caucus, as defined by the Statement of Principles. Regular members are qualified to serve in any official capacity in the Caucus (assuming they also meet any other specific qualifications for the position), to act as delegates at any Convention and to enjoy all the privileges extended in these Bylaws. If a question of eligibility for Regular membership is raised with the Board, the Board shall hear evidence presented by the Secretary and make a final determination by a simple majority vote.

B. Student membership shall be limited to individuals who are currently enrolled as a student in an educational institution and shall confer the same privileges as regular membership above. If a question of eligibility as a student is raised with the Board, the Board shall hear evidence presented by the Secretary and make a final determination by a simple majority vote.

Proposal Changes:
A. Regular membership shall be limited to individuals who affiliate with the Republican Party in the best manner consistent with state elections law, who have paid current minimum dues and who support the purposes of the Caucus, as defined by the Statement of Principles. Regular members are qualified to serve in any official capacity in the Caucus member has qualifications to hold, to act as delegates at any Convention and to enjoy all the privileges extended in these Bylaws.
1. The board of the Caucus shall hear any questions of eligibility of membership with a simple majority vote.

B. Student membership shall be limited to individuals who are currently enrolled as a student in an educational institution and shall confer the same privileges and procedures as regular membership above.

Purpose:
The purpose of this proposal is to make the language clear that each state’s elections laws may be different in regard to party affiliation.

Proposal #2
Article III: Membership, Sections 2

Current Wording:

Section 2: The Board of Directors shall set the minimum annual dues requirement for Regular membership in the Caucus.

Proposal Changes:
Section 2: The Board of Directors shall set the minimum annual dues requirement for Regular membership in the Caucus. For a membership to be considered in good standing by the Caucus, the following conditions must be met:

A. The membership information must be entered into the Caucus database.
       B. The State Charter (if any) must be in compliance with the items set forth in the dues sharing section of the Caucus Rules.

Purpose:
The purpose of this proposal is to better refine the standards for dues sharing between the rules and bylaws of the Caucus.

Proposal #3 Article IV: Board of Directors, Section 1

Current Wording:

Section 1: The Board of Directors of the Caucus, hereinafter ‘Board’, shall consist of the four Officers of the Caucus, three At-Large members, eight Regional members, and at least three Alternate members. At-Large and Alternate Board members shall be Regular members of the Caucus, elected for two-year terms by delegates at a Regular Convention of the Caucus. Regional Directors shall be elected from among their members by the officers of Chartered states in each of the Regions within thirty days of a Regular Convention. Alternate members may be designated by the Chairman as voting members of the Board whenever Directors are absent from any meeting or fail to participate in any electronic ballot

Proposal Changes:
Section 1: The Board of Directors of the Caucus, hereinafter ‘Board’, shall consist of the four Officers of the Caucus, three At-Large members, eight Regional members, and at least three Alternate members. At-Large and Alternate Board members shall be Regular members of the Caucus, elected for two-year terms by delegates at a Regular Convention of the Caucus. Regional Directors shall be elected from among the delegates of each respective region present at the biannual convention and reported to the presiding Secretary by the conclusion of the business meeting. Alternate members may be designated by the Chairman as voting members of the Board whenever Directors are absent from any meeting or fail to participate in any electronic ballot

Purpose:
To avoid lapses in representation of the regions on the Caucus board, Regional Directors will be voted on by the delegates of the region by the end of business of the bi-annual convention.

Proposal #4 Article IV: Board of Directors, Section 4

Current Wording:

Section 4: The Board shall conduct its meetings in conformance with the most recent edition of Robert’s Rules of Order, in the absence of standard or special rules it may adopt that conform with these Bylaws and Rules. The Board may conduct meetings or ballots by telephone, email, or any other means it deems appropriate. Regular meetings of the Board shall occur at least quarterly, with at least one week’s notice. A special meeting of the Board shall occur immediately following any Convention. Other special, emergency, or informal meetings of the Board may be called at the written request of any three members, with three days notice to all Board members. Any Regular member may attend or obtain the minutes of any Board meeting, unless two-thirds of the Board members agree to a closed session, at which the Board may deliberate, but not adopt, exceptional motions.

Proposal Changes:
Section 4: The Board shall conduct its meetings in conformance with the most recent edition of Robert’s Rules of Order, in the absence of standard or special rules it may adopt that conform with these Bylaws and Rules. The Board may conduct meetings or ballots by telephone, email, or any other means it deems appropriate.
1. Regular meetings of the Board shall occur at least quarterly, with at least one week’s notice. A special meeting of the Board shall occur immediately following any Convention.
2. Other special, emergency, or informal meetings of the Board may be called at the written request of any three members, with three days notice to all Board members.
3. Any Regular member may attend or obtain the minutes of any Board meeting, unless two-thirds of the Board members agree to a closed session, at which the Board may deliberate, but not adopt, exceptional motions.

Purpose:
The purpose of this proposal is to keep formatting consistent and more readable.

Proposal #5 Article V: Officers, Section 1

Current Wording:

Section 1: The Officers of the Caucus shall consist of a Chairman, Vice Chairman, Secretary and Treasurer, who shall all be voting members of Board and subject to the provisions of the preceding Article. Candidates for Officer shall have been Regular members of the Caucus for at least one year prior to their nomination. Candidates for Chairman and Vice-Chairman shall have been Regular members for at least two years and a voting or alternate member of the Board of Directors for at least six months prior to their nomination.

Proposal Changes:
Section 1: The Officers of the Caucus shall consist of a Chairman, Vice Chairman, Secretary and Treasurer, who shall all be voting members of Board and subject to the provisions of the preceding Article. Candidates for Secretary and Treasurer shall have been Regular members of the Caucus for at least one year prior to their nomination. Candidates for Chairman and Vice-Chairman shall have been Regular members for at least two years and a voting or alternate member of the Board of Directors for at least six months prior to their nomination.

Purpose:
The purpose of this proposal is to make it clear the different requirements between candidates for Chair and Vice Chair as opposed to candidates for Secretary or Treasurer.

Proposal #6 Article V: Officers, Section 3 C-D &
Article VI: Conventions, Section 3 A

Current Wording:
Article V: Officers, Section 3
C. The Secretary shall record and distribute the minutes of all Board meetings and Conventions, certify Delegates, conduct such ballots as the Board may direct, and act as Parliamentarian for all official business of the Caucus.

D. The Treasurer shall be the custodian of all Caucus funds, shall propose annual and quarterly budgets, safeguard the financial resources of the Caucus and make such periodic reports of finances as the Board may require.

Article VI: Conventions, Section 3A
A. 90 days prior to the national convention, the Secretary shall determine the number of delegates assigned to each state by dividing the total number of Regular Members in that state by 4, rounding up. Each Charter shall also be entitled to any number of alternate delegates who may serve in place of absent delegates from their state.

Proposal Changes:
Article V: Officers, Section 3
C. The Secretary shall oversee the recording and distribution of the minutes of all Board meetings and Conventions, oversee the certification of Delegates and conduct such ballots as the Board may direct.

D. The Treasurer shall be the custodian of and oversee the handling of all Caucus funds, oversee the creation of the annual and quarterly budgets, safeguard the financial resources of the Caucus and make such periodic reports of finances as the Board may require.
Article VI: Conventions, Section 3A
A. 90 days prior to the national convention, the Secretary shall oversee the number of delegates assigned to each state by dividing the total number of Regular Members in that state by 4, rounding up. Each Charter shall also be entitled to any number of alternate delegates who may serve in place of absent delegates from their state.

Purpose:
The purpose of this proposal is to have broader descriptions for the secretary and treasurer to allow staff or outside, professional services to complete tasks and still be in compliance with the RLC by-laws.

Proposal #7 Article VIII: State Charters, Section 2

Current Wording:
Section 2: The Board may set such minimum criteria for State Charter Bylaws and require such verification of Regular membership as it deems appropriate for certification

Proposal Changes:
Section 2: The Board may set such minimum criteria for State Charter Bylaws and require such verification of Regular membership as it deems appropriate for certification. State Charters must submit an annual certification due December 31st of each year or within 30 days of any State Charter convention which results in leadership changes within the State Charter. The certification shall include the number of members for the state, the officer’s names, phone numbers and email addresses and the mailing address of the State Charter.

Purpose:
The purpose of this proposal is to create an annual certification for the State Charters for the purpose of building a continuous working relationship between the chartered states and the national Caucus. This change will ensure that members contacting the national Caucus will be given the most up to date information and the national Caucus can provide ongoing support for the members within each state and for the state charter.

Proposal #8 Article VIII: State Charters, Section 3

Current Wording:
Section 3: The Board may suspend or revoke a State Charter by a 3/4 vote whenever a Charter is shown to be in violation of its own, or National, Bylaws and Rules.

Proposal Changes:
Section 3: The Board may suspend or revoke a State Charter by a 3/4 vote whenever a Charter is shown to be in violation of its own, or National, Bylaws and Rules. If a Charter’s membership is below the 10 members needed to qualify for charter certification for six (6) consecutive calendar months, the charter will be considered decertified as a state Charter until such time as members of the state petition to charter again.

Purpose:
The purpose of this proposal is to make the process easier to build state Charters when one has gone dormant for an extended period of time.

Proposal #9 Statement of Principles & Positions, Foreign Relations, Paragraph 1

Current Wording:

Peaceful diplomatic relations, free trade and open borders enhance the ability of citizens to travel, engage in international commerce and support the pursuit of liberty everywhere in the world.

Proposal Changes:
Peaceful diplomatic relations, free trade and sound immigration policies enhance the ability of citizens to travel, engage in international commerce and support the pursuit of liberty everywhere in the world.

Purpose:
“Open Borders” has become a lightning rod phrase in the debate over border security and immigration reform. It can certainly be interpreted differently by different people. For many that would be otherwise inclined to join the RLC these two words have the potential to negate that action. Admittedly, “Sound Immigration Policies” is a broad phrase that can have different interpretations as well. It is not however a phrase that would drive someone away from membership in the RLC.